Acknowledgments & receipts
Timely, accessible records describing what was received, the confirmed date, designation and whether goods or services were provided in return.
VAV MinistriesGivingDonor stewardship & gift administration
Every gift honored.
Every record accountable.
VAV separates generosity, confirmed receipt, designation, acknowledgment and ministry impact so every gift can be handled with clarity and care.
One governing truth
Expected is never settled.
A promise, recurring schedule, check in transit, pending card authorization, estate notice or proposed asset is not available money. Only verified transfer evidence can move a gift into confirmed status.
That distinction protects donors, leaders, ministry plans and financial reporting.
Gift lifecycle
Six states with no shortcuts.
- 01
Intent
A person expresses interest or records a nonbinding planned gift. No revenue or receivable is created.
- 02
Pledged
A commitment is documented with its own terms and due dates, but it is not settled money.
- 03
Authorized
A payment provider or transfer process has permission to proceed; funds are still not confirmed.
- 04
Confirmed
Provider, bank, custodian or transfer evidence proves what VAV actually received.
- 05
Reconciled
Financial review matches the gift, designation, deposit, fees, acknowledgment and accounting record.
- 06
Adjusted
Refunds, reversals, failed payments, returned assets and corrected designations remain traceable.
Complete administration
More than a payment receipt.
Funds & designations
General, ministry-arm, event, campaign and board-approved restricted purposes remain separate from internal budgets and actual spending.
Recurring relationships
One-time, weekly, biweekly, monthly, quarterly and annual schedules retain provider authorization, future controls and separate transaction evidence.
Tribute & memorial gifts
Honor or memorial instructions remain distinct from the financial gift, with separate consent before notifying anyone or publishing a name.
Legacy administration
Donor, advisor, executor, trustee and estate contacts receive role-limited access without exposing unrelated family or beneficiary information.
Donor preferences
Anonymous recognition, receipt delivery, contact channel, language, accessibility and communication consent are honored independently.
Future donor account
Simple for the donor. Exact underneath.
When secure giving and accounts are activated, My VAV will display only verified personal records and understandable status explanations.
Gift acknowledgment
Example onlyConfirmation pending
- Gift date
- —
- Confirmed amount
- —
- Designation
- —
- Receipt status
- Not issued
No donor, payment or estate information is connected to this preview.
Role-based visibility
The same record does not mean the same view.
Donor
Only their own confirmed gifts, receipts, schedules and preferences after secure authentication.
Finance
Provider evidence, reconciliation, acknowledgments, restrictions, exceptions, refunds and audit history.
Ministry leader
Approved aggregate fund availability and purpose—not private donor identity unless specifically authorized.
Board
Governance-level totals, goals, restrictions, concentration, exceptions and approved reporting.
Public
Only approved campaign totals and impact reporting; never private donor or payment data.
Protected stewardship
Financial records belong in a governed system.
When giving activates, the website will pass only the information required for the selected gift into VAV’s protected stewardship system. A donor relationship will not expose volunteer, attendee, partner, prayer or pastoral information.
Provider evidence, fund restrictions, receipt versions, communications consent, access decisions and audit history remain governed records—not analytics events or source-code content.
Current availability
Online giving is not open yet.
VAV is completing the legal, financial, processor, privacy and receipt safeguards required before accepting gifts online.